Workforce Wonkery · ETPL Quickstart · California
Help a Provider Enter or Correct Performance Data
Use this when a training provider needs help completing California’s annual Eligible Training Provider performance reporting or correcting the source data that feed it.
A provider asks what to report, has missing All Student data, needs to correct a record, or is preparing for the annual ETP reporting window.
Which programs are reportable, which reporting method applies, what information is missing, and whether the fix belongs in CalJOBS or an EDD-directed reporting process.
WSD25-02, Attachment 1/WIOA ETP Report Guide, TEGL 03-18, and the current year’s EDD reporting notice.
Provider/program list · ETPL listing history · reporting program year · chosen reporting method · CalJOBS access · provider source records · current EDD error messages/notices. Keep participant SSNs and sensitive wage-match files out of local workflow notes.
1. Determine which programs are in the reporting cohort
Start with listing history, not today’s status. For PY 2025, EDD states that every provider program that was on the ETPL at any time from July 1, 2025 through June 30, 2026 is in scope for the ETP Report. The same principle should be checked against the current notice each year.
2. Separate All Student data from WIOA participant data
The federal ETP Report is designed to include performance information for all students in the eligible program, not only WIOA-funded participants. A local WIOA training report is not a substitute for the All Student reporting requirement.
3. Confirm the authorized reporting method
California may support different methods or instructions for reporting. Follow the current WSD25-02 attachment, CalJOBS guidance, and EDD notice. If a process uses participant-level identifiers or a wage-match workbook, keep that sensitive material inside the authorized EDD/CalJOBS channel. The coordinator’s case record should store only status, date, and issue metadata.
4. Reconcile the provider’s source records before entry
- Program name and CalJOBS program identity match.
- Reporting period is correct.
- Enrollment/student counts use the required population.
- Outcome values are supported by provider records.
- Blank, unknown, zero, and not-applicable are not used interchangeably.
5. Enter or transmit data through the correct channel
Walk the provider through the current CalJOBS or EDD process one task at a time. Do not rely on last year’s screenshots if the system changed. Record the submission date and the person who completed it.
6. Run a reasonableness check
Before calling the task complete, compare current values with enrollment history and the provider’s own records. Large unexplained changes, impossible counts, or missing programs should be investigated rather than simply submitted.
7. Verify completion
A provider saying “we entered it” is not the end of the workflow. Confirm the required record or submission status in the system and resolve any EDD-generated errors.
Current PY 2025 context
WSIN26-08 set August 29, 2026 as the deadline for PY 2025 All Student performance data and warned that programs failing to submit required data may be removed from the ETPL for two program years. That deadline has passed as of October 7, 2026, so unresolved PY 2025 issues should be treated as exceptions and handled using current EDD direction rather than backdating a routine submission.
Common mistakes
- Reporting only WIOA participants.
- Assuming a currently inactive program is outside the reporting cohort.
- Emailing sensitive identifiers outside the authorized process.
- Submitting obvious data inconsistencies because the system accepts them.
- Using last year’s deadline without checking the current WSIN.
Stop and escalate when
- Required data cannot be reconstructed reliably.
- The provider missed the current reporting deadline.
- An error requires State-side correction.
- The provider disputes whether a program was in the reporting cohort.
- Sensitive data were transmitted through an unauthorized channel.
Primary sources: WSD25-02 and its WIOA ETP Report Guide · WSIN26-08 · TEGL 03-18.
Boundary: Workforce Wonkery helps organize the work. It does not replace the controlling directive, federal rule, EDD instruction, CalJOBS guide card, appeal notice, or adopted local policy.